Early in the bidding season FSOs, LNAs and Fellows or their EFMs with a Post Specific (Class 2) clearance should submit their bid list or post choices to their State Department Career Development Officer (CDO) or agency human resources. Confidential Medical Information. Individuals assigned to an ESCAPE post has a medical clearance valid for one year. Please read and follow the instructions in Medical Clearance Guidance for Deploying to ESCAPE Posts. ESCAPE posts comprise a subset of Special Incentive Posts (SIP). Employees of other Government agencies, contractors, fellows and Eligible Family Members (EFMs) and do not need to meet this worldwide availability requirement on their first overseas assignment. Candidates are required to pass a medical examination, which is in accordance with P.O.S.T. Yes / No 2. An additional sheet of paper may be used if more space is needed. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request (see Section below), consistent with applicable privacy laws and policies. (Uniform State/USAID/U.S. Travel orders are not required to start the process. In addition to the hand written lab section, MED requires copies of the lab and radiology reports and the EKG tracing, if indicated. Send your completed forms and medical reports: The employee, contractor or EFM will be notified within 30 days of their clearance status. The following in-service employees, contractors and EFMs are required to update their medical clearance: Persons assigned to the United States and not traveling overseas do not require a medical clearance. Post Approval Process for Foreign Service Officers, Limited Non-Career Assignment, Foreign Service Fellows or their Eligible Family Members with a Post Specific (Class 2) Clearance. List your prescription medications, hospitalizations, and medical conditions since your last clearance. People who have no significant health concerns can be posted anywhere in the world and are given a Worldwide Available (Class 1) clearance. Provide a valid phone number and e-mail address good for 90 days when you submit the paperwork. All personnel must update their medical clearance prior to departure for a new overseas assignment. Failure to have all family members medical clearance in order may delay your travel orders. Conduct which clearly shows poor judgment and or lack of discretion which may reasonably affect an individual or the agencys ability to carry out its responsibilities or mission. d. Temporary Travel (Class 6): Issued only to an eligible family member who is not medically cleared to reside at the employees assigned post but is authorized to visit that post for a period of time not to exceed 120 days per calendar year. When to Start the Medical Clearance Process for an Individual with a Post Specific (Class 2) or Domestic Assignment Only (Class 5) Clearance. Early in the bidding season submit your bid list or post choices to your State Department CDO or agency human resources. linked assignment for both current and linked assignment. Medical Clearance prior . Coordinator for the Arctic Region, Bureaus and Offices Reporting Directly to the Secretary, Office of the Coordinator for Cyber Issues, Office of the U.S. Submit your completed forms and other medical reports to Medical Records: Send via email to MEDMR@state.gov (preferred) The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. Submit internal consults or reach out to you for additional data, as needed. (CT:MED-41; 03-07-2019) Review the list of posts submitted by the CDO or agency HR. Unfortunately, about two years ago I was diagnosed with Crohn's disease. Class 8 clearances will also be issued to an employee or eligible family member who is in pending status (Class 7) and who has not completed the evaluation within the allotted 90 days. a. Individuals with a Domestic Only (Class 5) clearance have a medical condition which is incapacitating or for which specialized medical care is best obtained in the United States. The clearance exam may also be done at the Department of State Exam Clinic in Washington DC for those over 6 years of age. Employees subject to the six or eight-year rule must work with their CDOs if they wish to request a waiver of the rule. Medical providers (examiners) should check the box if the individual is fit or is not fit to work in the conditions stated on page 1 of the, moving from one overseas assignment to another overseas assignment, moving from a domestic assignment to a new overseas assignment, on TDY overseas for more than 30 consecutive days, taking language or extended CONUS training the clearance is for the assigned post after language training. Medical Clearances United States Department of State Form Use a ds 1843 template to make your document workflow more streamlined. Sorts and deliver incoming mail; prepares outgoing mail for pick-up or courier; and organizes courier deliveries. Each diagnosis must have a statement clarifying prognosis, stability, follow-up plan, and if that follow-up must be done by a specialist. Certain conditions may require that the employee stay in the United States for longer than 6 years. Trafficking in or abuse of narcotics or controlled substances. The following information is designed to assist as you navigate the MED Post Approval process for those with a Post Specific clearance. An official website of the United States government, Office of Small and Disadvantaged Business Utilization, Office of the U.S. Failure to have all family members medical clearances completed will delay the issuing of travel orders for individuals departing Washington DC. If you or your family members have on-going medical, mental health, or educational needs, Medical Clearances will be contacting you for additional reports and information. The point of contact in MED is the Chief of Domestic Programs (MEDDP@state.gov), who will relay the request to the appropriate office or person in MED and return a formal recommendation to the CDO or Committee, as appropriate. All foreign reports must be in English or translated into English. Individuals extending at an ESCAPE post have a medical clearance valid for one year from the date of issuance. The employee, contractor, LE Staff, or EFM must provide a full explanation of all answers checked Yes on page 2. In the spirit of that requirement prolonged continuous service domestically of greater than six years requires permission from Human Resources. Clearly print the persons name on each page submitted to Medical Records. Our Mission. The waiver request should be sent to the CDO, who will forward it to the Five/Eight Committee. Tips for Submitting Your Medical Clearance Application. Because everyone is medically cleared to be in the United States, individuals whose next tour is a domestic assignment do not require a medical clearance unless they will be doing TDY travel of 30 or more consecutive days during their domestic tour. DOD Contractors must include a 3308: DOD ICASS Verification Form. Medical Clearance Notices will be sent to your e-mail address you place on your form. Clicking on My Clearance Status on the Customer Tools page of the MED Clearances SharePoint site, accessible via the Department of States OpenNet. The Director General has delegated the authority to grant such a waiver to the Director of HR/CDA (Bureau of Human Resources, Office of Career Development and Assignments) by memorandum dated August 8, 2005. How Long Will the In-Service Clearance Process Take? Do not travel to your next overseas assignment without a valid medical. All blanks need to be filled in. The Six-Year Rule. This brief, two page document requires does not require a physical exam. An additional sheet of paper may be used if more space is needed. Where to Perform a Pre-Employment or Pre-Assignment Medical Clearance Exam. The process may take significantly longer than 30 days if additional information is needed to make a medical clearance decision. The examiner must sign page 4. Medical Clearances matches that individuals medical needs with posts capable of providing the specific medical or educational services they need. State Department employees should start with a bid list of no more than 15 countries in alphabetical order. Indicating the ESCAPE post(s) of assignment is REQUIRED. Medical Clearance Process for ESCAPE Posts. Medical Clearances must see reports from your specialists regarding the status of your health or educational issues. The process for completing a Pre-employment or Pre-assignment medical clearance varies by on t employment status and where you are going. The Committee reserves the right to seek MEDs opinion when it deems such opinion is necessary for proper adjudication of the request, consistent with the Health Insurance Portability and Accountability Act (HIPAA) and implementing regulations at 45 C.F.R. The purpose of a medical clearance is to identify specific health needs and medical conditions that may require specialty management, follow-up or monitoring. Parts 160 and 164. Many Health Units do not have a provider, resources, or time to complete a medical clearance. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. For example, if an individual needs an English speaking speech therapist, there are many posts he or she can go to, but many others that would not have that resource. Patients can arrange appointments on personal travel, during R&R, home leave or other government funded travel when services are not available at the post of assignment. The Foreign Service Act of 1980, as amended, 22 U.S.C. The process considers such factors as: failure to repay a U.S. Government guaranteed loan or meet tax obligations; failure to register for the Selective Service; past problems with credit or bankruptcy; unsatisfactory employment records; a criminal record or other violations of the law; drug or alcohol abuse; and less than honorable discharge from the armed forces. MEDICAL EXAMINATION AND CLEARANCE (CT:PER-986; 05-11-2020) . Include the Medical Records coversheet. Brea Police Department. Reasons for a Separation or Retirement Exam. Employees or eligible family members with a Class 5 medical clearance may not be assigned outside the United States. All optional tests are optional, unless clinically indicated, and not required for an ESCAPE post clearance. Close. Such requests should be submitted no earlier than May prior to the new bidding cycle and no later than 30 days prior to the bid due date. For individuals with a Domestic Assignment Only (Class 5) clearance we recommend you notify MED Clearances when it appears your medical, mental health or educational has stabilized and improved to the point where health care or educational needs can reasonably be obtained abroad. After doing the grad school thing, I think I'm ready to take the plunge. They should not use an MCU: The process for completing the in-service clearance varies by employment status and where you are going. Via email in a PDF format to MEDMR@state.gov (preferred) Allergies must also be reviewed. For example, if an individual needs to routinely see a neurologist or an English-speaking speech therapist or attend a school capable of supporting a dyslexic child there are posts he or she can be assigned to, but many other posts that do not have neurology, speech therapy and appropriate schools. Sending forms and reports to the wrong email address results in confusion. Separating FSOs intending on becoming a Retirement Annuitant (REA/WAE) should use their separation exam as their first-time WAE/REA physical. While an individual may have Worldwide Availability under DOS guidelines, that same individual may not be approved for an ESCAPE post under DOD deployment requirements. Waivers of these DOD requirements may be granted in select cases. The Department of State, therefore, requires the highest standards of conduct by employees of the Foreign Service, including an especially high degree of integrity, reliability, and prudence. What medical conditions does FAA consider disqualifying? Documented medical conditions precluding medical clearance. CONUS Option: The employee and EFMs are encouraged to have the separation medical exam completed by their private medical provider in the US. The primary difference is that the employee, contractor or EFM should list all potential posts directly on their medical clearance forms. Main Line: 714-990-7625. Requests for a 6/8 waiver where neither the employee nor a family member has any special physical or mental health condition that would require the Bureau of Medical Services (MEDs) expertise may be considered by the Committee without MED input. While a medical clearance is not required for TDY travel of less than 30 days, persons with health concerns should avoid travel to localities where medical care is inadequate to meet their needs even if that travel is only for a few days. If you are an institutional contractor, write the name of the specific contracting company or NGO. Medical Clearances will not clear an individual to go to a post that does not have adequate resources for that person. List your prescription medications, hospitalizations, and medical conditions since your last clearance. Employees requesting a waiver should follow the instructions in Human Resources SOP A-04. This reduces the need for medical travel due to lack of local health resources and limits the number of curtailments for pre-existing medical conditions. Getting reports from specialists, hospitals, therapist and schools is time consuming. Medical, Mental Health or Educational reports do not need to be submitted with your initial medical clearance forms but be aware that Medical Clearances may require reports from providers, medical facilities, or schools for anyone with significant past medical, mental health, or special educational needs. The name of the examinee (employee, contractor, LES or EFM) and DOB must also appear at the top of each page 2, 3, and 4. Tips for Your In-Service Medical Clearance Update. While not required for Iraq, these are advised for possible travel to other ESCAPE posts. https://careers.state.gov/work/foreign-service/specialist/information-management-specialist-selection-process/, FAIT Fellowship Application Tip: Dont Skip the Statement of Financial Need, Ask Your Questions at a FAIT Fellowship Virtual Info Session, FAIT Fellowship Applicant Eligibility Checklist, FAIT Fellowship Celebrates Five Years, Five Successful Cohorts. Medical Clearance Questions. MED or Employee Consultation Services (ECS) statement of support or non-support, as appropriate, should be included in all waivers based on limited medical clearances or on compassionate grounds. confidential security clearance disqualifiers include careful examinations of the following: allegiance to the united states; foreign influence; foreign preference; sexual behavior; personal conduct; financial considerations; alcohol consumption; drug involvement; emotional, mental, and personality disorders; criminal conduct; security Narcotics or controlled substances medical reports: the employee, contractor or EFM will be within... Should not use an MCU: the employee, contractor or EFM will be sent to e-mail... They need may require specialty management, follow-up plan, and not required for ESCAPE... Than 6 years of age valid medical the in-service clearance varies by on employment. 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