Build customer empathy with your team in Jira. This might include: Capturing the team PI objectives and stories in an Agile project management tool. If somethings not working, fix it. Program Backlog: This details the specific . PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. The continuous refinement of the Features in the Program Backlog is one of the more difficult challenges facing teams using SAF e. PI planning sessions are regularly scheduled events held throughout the year where multiple teams . If the post-it notes keep escaping, the data entered into Jira seems a bit off, or youve got a distributed team who want a digital way to be part of your PI Planning event its time to upgrade to a digital program board like Easy Agile Programs. So, at this point, we have a clear picture of what happens during and before a PI Planning event, but what about afterwards? Program Increment (PI) Planning is the heartbeat of the Agile Release Train. This stage is also significant in ensuring the availability of competent agile teams. In order for PI planning to be successful, input from team members and participants is required. What is the Scrum Master's role in team breakout #1? Due to this, it offers a suitable timebox for Portfolio Level Considerations and road mapping. Agree on common goals, vision, and objectives. The teams also add the features and associated dependencies to the program board, as shown in Figure 3. And the framework itself may present a challenge to some organizations. Try to make your timeline realistic, manageable and flexible to allow you to respond to any unforeseen issues without delaying the project. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors. It can take 3-4 years for these bigger, more complex companies to launch a new feature, which slows down customer delivery. A program is where a group of smaller agile teams are grouped together to form a larger group or program. Locations should be prepared way in advance to allow the team to be able to work together efficiently and without distractions. What is a pre-PI Planning event and when is it needed? Thats because it forms the foundation of the Scaled Agile Framework. Establishing face-to-face communication across all team members and stakeholders, Building the social network the ART depends upon, Aligning development to business goals with the business context, vision, and, Identifying dependencies and fostering cross-team and cross-ART collaboration, Providing the opportunity for just the right amount of architectureand, Matching demand to capacity and eliminating excess Work in Process (WIP), Business context (see content readiness below). Before PI Planning happens, a pre-PI Planning meeting is held, where Product Managers and other ART representatives who make up part of the same Solution Train discuss and define inputs, objectives, and milestones for their next PI Planning events. The key to successful PI planning is to ensure that the entire organization is prepared and aligned with the team's goals. Defined success: The team should agree on what success looks like and identify any risks or challenges that could impede progress. PI Planning stands for Program Increment Planning. A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. . This cookie is set by GDPR Cookie Consent plugin. ), Encourage the team to learn from their mistakes, Service Management: Operations, Strategy, and Information Technology, Charles E. Leiserson, Clifford Stein, Ronald L. Rivest, Thomas H. Cormen, Information Technology Project Management: Providing Measurable Organizational Value. So, how does Jira fit into SAFe and PI Planning? SM ensures that the entire team is included in the planning process and that everyone commits to work together to attain the goals. This is typically a two-day event held every 8-12 weeks. A Product Managers job is to understand the customers needs and validate solutions, while understanding and supporting portfolio work. What is an example of SAFe Scrum Master servant leader behavior? NASA decides they want to see if agile can help these teams do better work. School Universit de Technologie de Troyes; Course Title COMMUNICAT SAFE5; Uploaded By faridkadri. PI Planning is a vital element of SAFe. We should keep a check on the historical velocity of team before over- committing the team's capacity. That means youll need to encourage any remote or distributed teams to use their cameras and microphones during the event. The Solution Train Engineer (STE) helps facilitate and resolve issues across the ARTs. They need to make a change to speed things up, make the most of their resources, and minimize budget blowouts. Even in events like this where the attendees are highly technical people, you should be ready to expect technical mishaps here and there it happens everywhere. PI Planning sessions are regularly scheduled events held throughout the year where multiple teams within the same Agile Release Train (ART) meet to align to a shared vision, discuss features, plan the roadmap, and identify cross-team dependencies. By being aware of these challenges, teams can make PI planning events more productive and efficient. If its less than three, the team reworks the plan. Use online shared planning tools to allow your team to access and interact with information as soon as possible - perhaps even in real time. But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. Planning Scrum of Scrums is done when all of the scrum masters, of the respective teams that are part of the Agile Release Train, gather together to review the progress and milestones that have to be achieved in the course of the PI. Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. From there, these massive companies can speed up their processes, work more efficiently, compete with newer and more nimble companies, and stay viable. In addition, PI planning helps companies: Establish open and face-to-face communication among all teams and stakeholders. We'll cover: The complete PI Planning solution for Jira. Whether distributed or in person, if your team gets PI Planning right, it makes everything in the upcoming increment so much easier. Because the length of PI is known, PI Planning sessions can be scheduled well in advance, which . Do you play one of these key roles and are struggling to effectively manage an agile release train or program? To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? Here are a few of the folks youll find at the planning event: Easy Agile Programs enables Release Train Engineers and Program Managers to effectively manage programs at a team-of-teams level to deliver alignment at scale. In this case, the Solution Train provides coordination using a Pre-PI Planning event, which sets the context and provides the inputs for the individual ART PI planning events. But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. That's why we've put together this compelling guide to give you a clear perspective and get you started on the right note. Michael Kennedy, Product Development for the Lean Enterprise. It is facilitated by the RTE and event attendees include Business Owners, Product Management, Agile Teams, System and Solution Architects/Engineering, the System Team, and other stakeholders, all of whom must be notified in advance to be well prepared. Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. Trust your . And while SAFe is a framework for larger organizations, theres also no reason why smaller companies cant do a version of PI Planning, too. Once each team has voted the process is repeated for the entire ART with everyone expressing their confidence in the collective plan, as illustrated in Figure 5. The fundamental goal of PI planning is to come up with a realistic plan that the team can actually achieve. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. Plus, they often struggle to manage and organize their (many!) As per the SAFe website, the standard PI agenda should follow the format below; Architecture vision & development practices, Source: scaledagileframework.com/pi-planning. The Release Train Engineer is a servant leader and coach for the ART. PI planning is program increment planning, which usually works better when project managers work on agile projects with more than one team. While physical face to face planning has its benefits, the unwritten SAFe rule is the people who do the work plan the work. When physical presence is not possible, real time, concurrent, virtual, face to face planning has now proven to be effective. Here are a few sample inputs: Business context - An assessment of the organization's current status and how effective the existing business solutions are at meeting customer and market needs. There are 5 key roles in a PI Planning event: Lets take a closer look at what each of these roles is responsible for during the event. It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. Future product development tasks cant be predetermined. Consider setting a timeline for your initiatives or projects to follow, which can help the team focus and better understand how to complete them. Indeed many ARTs have been successful in creating a hybrid situation where several teams join remotely, as shown below in Figure 1. Work inevitably gets busy, and when product development falls behind or roadblocks come up, something has to give. Outcomes for that PI. The cookies is used to store the user consent for the cookies in the category "Necessary". Previously, alignment would have been at the leadership team level, and theyd have multiple levels of managers in between who cascade information down, but the people on the teams would never talk to one another. Preparing for a PI Planning meeting is critical to ensure that the team has the necessary information, resources, and tools available in order to create an effective plan. The agenda allows an hour to talk about the current state of the business. Items are selected from the Program Backlog. At the end of the PI Planning event, the final Team PI objective(s) is agreed on by the business owner, product manager, system architect, and the agile team.In addition to team-based alignment, PI objectives are a cadence-based communication of short-term commitments across the enterprise during the PI. (Choose two.). And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. The planning allows you to plan increments in detail and ensure that everyone is on the same page. During PI planning, what are two key purposes of the hourly Scrum of Scrums checkpoint meeting? These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. The cookie is used to store the user consent for the cookies in the category "Analytics". Its important to follow the framework and implement your PI Planning event according to the recommendations. The most efficient and effective method of conveying information to and within a development team in face-to-face conversation, What are two outputs of iteration planning? Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. During PI planning, teams identify and commit to delivering value-based objectives and work items. It will usually cover a few years at a time, with more specific details available for year one (like quarterly features and capabilities), and more general information (like objectives) for year two and beyond. (Choose two.). PI Planning has a wide scope. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. Communication among all teams and stakeholders PI is known, PI planning for. Entire team is included in the upcoming increment so much easier PI is... According to the recommendations for PI planning, youll need to look into running a remote PI planning.! 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